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A Management Sytem for Unit Administration (52 pages: chapter 1-6)

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Project Description

Summary
The JLGB is a youth organisation, which operates throughout the UK. Each local unit is responsible for their own administration with copies being held at the headquarters. Consequently, there are delays in updating the information and not all details are readily available. This project aims to enhance the situation for individual unit leaders as well as improving the link between the local units and the headquarters.


This report details the successful completion of the project from the initial analysis of the problem through to the creation of a working solution. The objective was to define the needs of a unit leader, to enable the creation of an effective and useful system to manage members and keep track of their progress through the various activities.

Chapter 1 Approach to the Project
1.1 Introduction
The JLGB (Jewish Lads’ and Girls’ Brigade) founded in 1895, is a national, voluntary organisation for young people between the ages of 8 years and 19 years. As well as having a uniform, it also has a rank system based on the army model, where members join as cadets and work towards promotion. Adult leaders are called Officers, Warrant Officers (WOs) or Uniformed Helpers (UHs). Officers and WOs have ranks, but UHs do not.


The JLGB is divided into Units, which are called Companies or Bands; those in London and the South East of England form the London Regiment whilst those in the Provinces constitute the Provincial Regiment. Each unit may be split into sections, often called Juniors and Seniors, although some might also have Intermediates and Bands. There is also a JLGB Headquarters in London (Camperdown), which provides assistance to staff running units.
During a typical parade night, members participate in numerous sporting activities as well as working towards proficiency badges. These badge schemes are available in four different levels in each skills category and each level has certain requirements to fulfil over a given length of time. A major centrepiece of the JLGB is camping and throughout the year members have the opportunity to attend various local and national camps.

Each unit is responsible for their own administration; it is carried out on paper or stored in various forms on the computer. Records should regularly be sent to the Headquarters, where they are then stored on to a
database. The types of data recorded include: member/personal details, dates of joining and promotion, details of any training and camps attended.
Unfortunately these record changes are not always sent to Camperdown immediately and once there may not be updated until a much later date. As a result, there are delays in updating the information and not all details are readily available. This information is often used for sending out details of training days and camps and so the current situation results in people often receiving the wrong information. This project aims to enhance the situation for individual unit leaders as well as improving the link between the Units and Headquarters at Camperdown.

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